Serving Colorado's Counties

Technical Update 49 - Loaning of County Mobile Equipment to Other Entities

September 29, 2020

With the recent wave of fires across the state, CAPP and CWCP member counties have inquired about the insurance coverage they may have under various circumstances.

Use of Mobile Equipment for Wildfire Firefighting

The county’s insurance through the CAPP is intended to cover your equipment while it is being used for county purposes. It is our opinion that using mobile equipment for wildfire firefighting purposes is within the scope of county purposes and CAPP does provide property and liability coverage in accordance with the CAPP insuring agreements.

The county may allow non-county personnel to operate the equipment under CAPP’s permissive use language. The county should make sure that the individual is qualified to operate such equipment and that they have workers’ compensation coverage from their employer.

Loaning of Mobile Equipment to Outside Entities

If another entity wants to borrow your mobile equipment for non-county purposes, it is recommended that your county and the other entity enter into a simple lease agreement so it is clear that the borrowing entity is providing the property and liability coverage.

Without a lease agreement, the county’s exposure is very high with no recourse should an accident occur. Mobile equipment is very expensive so the county should take good care that equipment is covered by the other entity’s insurance. The other entity should provide a certificate of insurance evidencing such coverage.

Operators of Mobile Equipment

The employees operating the equipment should be insured by each entity’s workers' compensation insurance.

County employees who are directed by the county to participate in firefighting operations are covered through CWCP for workers compensation. Include the extra pay in your payroll audit for the next year. You can put the pay in their main work classification (i.e., 5506 Road & Bridge) since the firefighting duties are temporary.

In addition, the county and its employees are covered for liability through CAPP while they are acting in the scope and course of their duties for the county assisting with firefighting. Even if they are not formally trained in firefighting, they and the county would have coverage. However, if an employee feels they are not qualified to do this type of work, they should not be required to do so.

What This Means to Counties

CAPP coverage is broad and is intended to insure counties in their day-to-day operations as well as the occasional emergency situation. If you have any questions or concerns about coverage, contact CTSI at (303) 861 0507.

A PDF of this Technical Update is available here.

News & Updates

Protect your Organization from Ransomware

The news is full of stories about companies and organizations being targeted by ransomware, a type of malware. Ransomware infects a victim’s computer, device, or network then locks or encrypts data. The cybercriminals behind the ransomware then demand the victim pay, usually within a certain time frame, or risk permanently losing their data or having […]

Read More
Technical Update 51 - IRS Extends Good Faith Reporting Relief for ACA Forms for the Final Time

The Affordable Care Act (ACA) requires employers to distribute Forms 1095-C or 1095-B to employees by March 2, 2021. This is an extension of the January 31, 2021, due date; however, per IRS Notice 2020-76, no additional extensions beyond March 2, 2021, will be granted. This deadline only applies to providing employees with the forms. […]

Read More
Technical Update 50 - What is Civility and Why Does it Matter?

The dictionary defines civility as courtesy or politeness. In the workplace, civility can be defined as behaviors that produce feelings of respect, dignity, and trust. Unfortunately, acts of incivility can be easier to identify. These acts, like those listed below, can create a hostile and unproductive workplace. Creating unnecessary and irrelevant controversy Gossiping Treating a […]

Read More
Technical Update 49 - Loaning of County Mobile Equipment to Other Entities

With the recent wave of fires across the state, CAPP and CWCP member counties have inquired about the insurance coverage they may have under various circumstances. Use of Mobile Equipment for Wildfire Firefighting The county’s insurance through the CAPP is intended to cover your equipment while it is being used for county purposes. It is […]

Read More
Technical Update 48 - DOL Revises Regulations on the Families First Coronavirus Response Act

The Department of Labor (DOL) has issued revised regulations for paid sick leave and paid family leave provisions in Families First Coronavirus Response Act. The revisions seek to clarify when leave is available and when employees must get approval to take leave under the FFCRA. These revisions are in response to a court ruling from […]

Read More