Technical Update vol. 29 no. 48 - Exercise Equipment in the Workplace

Workplace wellness programs often encourage physical activity, and some counties have taken this a step further by providing exercise equipment in their buildings. While this can promote employee health and morale, it also introduces potential risks if not properly managed. Improper use, lack of supervision, or equipment malfunction can lead to injuries that may result in workers’ compensation claims or liability concerns for the employer. It’s important for counties to balance the benefits of promoting wellness with the responsibility of maintaining a safe environment.

Devices like treadmill desks, under-desk bikes, and stability balls may seem harmless, but when used in non-gym environments or without supervision, they can lead to falls, repetitive strain, or back injuries. Even minor mishaps can result in costly claims if the equipment is provided or permitted by the employer.

COMMON HAZARDS

Distraction and reduced focus: Studies show that typing accuracy can drop by more than 15% while walking on a treadmill desk. Maintaining balance on a stability ball diverts attention and may increase the risk of falls.

Improper setup or overuse: Equipment that isn’t properly adjusted for height, inflation, or duration of use can lead to poor posture, muscle fatigue, or chronic strain.

Liability exposure: Whether equipment is owned, donated, or employee-provided, mechanical failures or improper use can result in employer liability if injuries occur during work hours.

PREVENTION STRATEGIES

Preventing injuries begins with clear policies, proper training, and a culture of safety. CTSI recommends the following best practices for counties:

• Establish a written policy: Outline what types of equipment are allowed, where they may be used, and the expectations for safe use.
• Require approval and supervision: County employees should obtain prior approval before bringing personal fitness equipment into the workplace.
• Inspect and maintain equipment: If the county provides exercise equipment, conduct regular safety inspections and maintain records of repairs and maintenance.
• Offer alternatives: Encourage short movement breaks, stretching sessions, or walking meetings instead of allowing active equipment at desks.
• Provide ergonomic training: Educate county employees on proper workstation setup and safe movement habits to prevent strain and overexertion.
  

Promoting wellness doesn’t have to mean introducing risky equipment. A well-designed ergonomic program and “get up and move” culture can be equally effective. Encourage county employees to stand, stretch, or walk for a few minutes every hour. These micro-breaks boost circulation, reduce fatigue, and refresh focus, without increasing injury risk.

ERGONOMIC TRAINING

CTSI offers ergonomic training for county employees. One of the most popular sessions, Ergonomic Essentials for the Office, includes ergonomic case studies, the fundamentals of adjusting your workstation, and tips on posture, movement, and stretching. This helps make simple adjustments before discomfort turns into a more serious injury.

WHAT THIS MEANS FOR COUNTIES

Before adding exercise equipment to county facilities, weigh the potential health benefits against the increased risk of injury and liability. Equipment intended for fitness centers may not be suitable for office environments. When possible, focus wellness efforts on education, safe movement, and access to fitness resources outside of the workplace. As always, CTSI can assist with ergonomic assessments, safety training, and policy guidance to ensure employee well-being and reduce risk. For more information, contact CTSI at (303) 861-0507.